Finance and Compliance Administrator

Finance and Compliance Administrator

Job Title: Finance and Compliance Administrator
Location: Putney High School 
Department: Finance
Reports To: Andrew Oxford 

Position Overview:
We are seeking a highly organised and detail-oriented Finance and Compliance Administrator to join our team. This individual will be responsible for collating and managing all daily data related to hospitality recharges, core feeding, stock, and purchase tracking. The role requires a strong understanding of financial systems, compliance standards, and the ability to maintain accurate and up-to-date records to support business operations. The ideal candidate will be proactive, analytical, and capable of working independently while adhering to regulatory requirements and internal financial protocols.

Key Responsibilities:

1. Daily Data Collation:

   • Collect and organise daily data related to hospitality recharges, core feeding, stock, and purchase tracking.

   • Ensure all data is accurate, complete, and recorded in a timely manner.

   • Verify and reconcile discrepancies within the data to maintain consistency and accuracy.

2. Financial Tracking and Reporting:

   • Assist in the preparation of daily, weekly, and monthly financial reports related to hospitality recharges, stock, and purchases.

   • Monitor and track core feeding processes to ensure compliance with company standards.

   • Ensure that all data aligns with financial policies and procedures.

3. Compliance Monitoring:

   • Ensure that all financial activities related to recharges, stock, and purchases are in compliance with internal policies, legal regulations, and industry standards.

   • Assist in the preparation for audits by ensuring all necessary documentation and records are up to date and in compliance with applicable regulations.

4. Stock and Purchase Management:

   • Track inventory levels and assist with the management of stock and purchase records.

   • Coordinate with relevant departments to ensure that stock levels are accurately maintained and purchased in alignment with operational needs.

   • Help maintain records for the movement of goods and materials related to hospitality operations.

5. Collaboration and Communication:

   • Collaborate with cross-functional teams (e.g., hospitality, operations, and purchasing) to ensure seamless data flow and alignment with financial objectives.

   • Communicate with relevant departments to resolve discrepancies and ensure data integrity.

6. System and Database Management:

   • Maintain and update financial databases and systems used for tracking recharges, stock, purchases, and core feeding.

   • Recommend improvements or enhancements to existing processes and systems to ensure accuracy and efficiency.

7. General Administrative Support:

   • Provide administrative support to the finance team as required.

   • Assist in other finance-related tasks, such as preparing documents, managing reports, and assisting with general compliance matters.

Qualifications and Skills:

• At least 3 years managing finance admin and finance compliance.

• Proven experience in a finance or compliance role, ideally in the hospitality industry.

• Strong understanding of financial systems, data analysis, and reporting processes.

• Proficiency in Microsoft Excel and other financial software tools.

• Excellent organisational skills and attention to detail.

• Ability to handle sensitive and confidential information with integrity.

• Strong communication skills, both written and verbal.

• Knowledge of compliance standards, regulations, and internal auditing processes (preferred).

Personal Attributes:

• Proactive and solution-oriented with a high level of initiative.

• Strong analytical skills and ability to spot discrepancies or errors in financial data.

• Ability to work under pressure and meet deadlines.

• Team player with the ability to collaborate effectively with colleagues across different departments.

We look forward to reviewing your application! 

Working Pattern: 

• Monday - Friday 
• 35 hours p/w